Bestwin Recruiting (“Bestwin”, “we”, “us”) respects your privacy. This Privacy Policy explains what personal data we collect, why we collect it, how we use and protect it, and the choices and rights you have. It applies to visitors of bestwinrecruiting.com, Candidates, Clients, referees and others who interact with our recruitment services.
1. Who is responsible for your data
Bestwin Recruiting, based in Bahawalpur, Punjab, Pakistan, is the controller of the personal data described in this policy. For privacy questions or to exercise your rights, contact us at info@bestwinrecruiting.com with the subject line “Privacy Request”.
2. Whose data we handle
- Candidates — people who apply for roles, register with us, or whom we approach about opportunities.
- Clients — employers and businesses, and the people who represent them.
- Referees and contacts — people named by Candidates as references or emergency contacts.
- Suppliers and partners — businesses and individuals we work with.
- Website visitors — anyone who browses the Website or contacts us through it.
3. What personal data we collect
Candidates
- Identity and contact details: name, email address, phone number, location, LinkedIn or portfolio links.
- Professional information: CV or resume, work history, qualifications, licences and certifications, skills, salary expectations, availability, and role preferences.
- Work eligibility information, such as the countries in which you are able to work, where relevant to a role.
- Interview notes, assessments and communications between you and us.
- Reference information provided by referees.
Clients and suppliers
- Names, job titles, business contact details and company information.
- Hiring requirements, job descriptions, correspondence and meeting notes.
- Contract, invoicing and payment details needed to administer our engagement.
Website visitors
- Technical data such as IP address, browser type, device, operating system, pages viewed, time on page and referring site.
- Information you enter in contact or subscription forms.
- Cookie and similar-technology data (see Section 9).
Sensitive information
We do not ask for sensitive data such as health information, religion, ethnicity, political opinions, trade union membership, or criminal records unless it is genuinely required for a role and permitted by law. Please do not include this type of information in your CV or messages unless asked. Where we do receive it, we handle it with additional care and only as lawfully permitted.
4. How we collect personal data
- Directly from you — when you apply, email us, book a call, complete a form or message us.
- From platforms you use with us — such as Upwork, LinkedIn, job boards and scheduling tools.
- From publicly available professional sources — such as public LinkedIn profiles and professional directories, when sourcing Candidates for a role.
- From third parties — Clients, referees, former employers and, with your permission, background-check providers.
5. How we use personal data and our legal bases
We use personal data only where we have a proper reason to do so. Depending on where you live, the legal basis we rely on includes performing a contract or taking steps at your request, our legitimate interests, your consent, and compliance with legal obligations.
- Providing recruitment services: matching Candidates to roles, presenting profiles to Clients, arranging interviews, and supporting offers and onboarding (contract; legitimate interests).
- Sourcing and outreach: contacting potential Candidates and Clients about relevant opportunities or services (legitimate interests; consent where required).
- Managing relationships: keeping records, responding to enquiries, and updating you on your application or engagement (contract; legitimate interests).
- Running and improving our business and Website: security, analytics, troubleshooting and service improvement (legitimate interests).
- Marketing: sending newsletters or updates where you have opted in or where permitted by law. You can opt out at any time (consent; legitimate interests).
- Legal and compliance: meeting tax, accounting and regulatory duties, and establishing or defending legal claims (legal obligation; legitimate interests).
6. Who we share personal data with
We do not sell your personal data. We share it only as needed and in the following circumstances:
- Clients — Candidate profiles and relevant information, for roles you have agreed to be considered for.
- Service providers — providers of cloud storage, email, communication, video meeting, scheduling, applicant tracking, analytics and similar tools that process data on our behalf under appropriate confidentiality and security terms.
- Background and reference-check providers — only with your permission.
- Platforms — such as Upwork, where an engagement or communication takes place on that platform.
- Professional advisers, regulators and authorities — where required by law or to protect our rights.
- Business transfers — if Bestwin is involved in a merger, sale or reorganisation, in which case we will ensure your data remains protected.
7. International transfers
Bestwin is based in Pakistan and works with Clients and Candidates in the United States, Australia, Europe, Asia and elsewhere. Your personal data may therefore be transferred to, stored in, or accessed from countries other than your own, which may have different data protection laws. Where required, we use appropriate safeguards, such as contractual protections, to keep your data protected to the standard this policy describes.
8. How long we keep personal data
We keep personal data only as long as necessary for the purposes described in this policy. As a general guide:
- Candidate records are kept while you are actively engaged with us and for up to 24 months after our last meaningful contact, unless you ask us to delete them sooner or we are required to keep them longer.
- Client and supplier records are kept for the length of the relationship and as long afterwards as needed for legal, tax and accounting purposes.
- Website analytics data is kept in line with the retention settings of the analytics provider.
- Marketing records are kept until you unsubscribe or object, after which we retain only the minimum needed to respect your choice.
9. Cookies and similar technologies
Cookies are small text files stored on your device. We use them to keep the Website working, remember your preferences, and understand how the Website is used so we can improve it.
- Essential cookies are needed for the Website to function properly.
- Preference cookies remember choices you make, such as accepting a cookie notice.
- Analytics cookies help us measure visits and page performance using aggregated or anonymised data.
You can control or delete cookies through your browser settings, and many analytics providers offer opt-out tools. Blocking some cookies may affect how the Website works.
10. Security
We use reasonable technical and organisational measures to protect personal data, including access controls, secure cloud services, and limiting access to people who need it. No method of transmission or storage is completely secure, so we cannot guarantee absolute security. If we become aware of a breach affecting your data, we will notify you and the relevant authorities where the law requires.
11. Your rights
Depending on where you live, you may have some or all of the following rights:
- Access — to request a copy of the personal data we hold about you.
- Correction — to have inaccurate or incomplete data corrected.
- Deletion — to ask us to delete your data in certain circumstances.
- Restriction and objection — to ask us to limit, or to object to, certain processing, including direct marketing.
- Portability — to receive your data in a commonly used format and ask us to transfer it where technically feasible.
- Withdraw consent — at any time, where we rely on your consent, without affecting earlier lawful processing.
- Human review — not to be subject to decisions based solely on automated processing that significantly affect you (see our AI Policy).
Region-specific information
- European Economic Area and United Kingdom: you have the rights above under the GDPR and UK GDPR, and may lodge a complaint with your local data protection authority.
- California, USA: you may have rights to know, access, correct and delete personal information, and to opt out of its sale or sharing. We do not sell or share personal information for cross-context behavioural advertising, and we will not discriminate against you for exercising your rights.
- Australia: you may request access to and correction of your personal information under the Privacy Act 1988 and the Australian Privacy Principles, and may complain to the Office of the Australian Information Commissioner if you are unsatisfied with our response.
To exercise any right, email info@bestwinrecruiting.com with the subject line “Privacy Request”. We may need to verify your identity first. We aim to respond within one month, or sooner where local law requires. We do not charge a fee unless a request is clearly unfounded or excessive.
12. Communications and opting out
We may contact you by email, phone, messaging platforms or professional networks about opportunities, your applications or our services. You can opt out of marketing at any time by using the unsubscribe link or by emailing us. We will still contact you about active applications or engagements where necessary.
13. Children
Our Services are intended for adults and are not directed at anyone under 18. We do not knowingly collect personal data from children. If you believe a child has provided us with data, contact us and we will delete it.
14. Third-party websites
The Website may link to third-party websites and services. We are not responsible for their privacy practices, and we encourage you to read their policies.
15. Changes to this policy
We may update this Privacy Policy as our practices or the law change. The current version will always be available on this page with its “Last updated” date. Where changes are significant, we will take reasonable steps to let you know.
16. Contact us
Bestwin Recruiting Bahawalpur, Punjab, Pakistan Email: info@bestwinrecruiting.com